Re-enrolment, semester fee, leave of absence, exmatriculation

Do you wish to continue studying next semester at Kempten University of Applied Sciences? Then please ensure that you re-enrol promptly during the specified re-enrolment period . You must also re-enrol on time for the coming semester if you are working on your final thesis this semester and/or awaiting corrections. It’s imperative that your re-enrol for the next semester in this case.

IIf it turns out in the following semester that you have graduated (including retroactively), your re-registration will thereby become invalid, and unfortunately, the excess semester fee paid can only be refunded in accordance with the guidelines of the Student Services Office starting with the 2025–2026 winter semester if the final grade relevant for graduation is approved by the respective examination board no later than March 14 as of March 14 (for a winter semester) or September 30 as of September 30 (for a summer semester). In these cases, you will automatically receive a refund of the overpaid amount. In all other cases, the Student Services in Augsburg does not allow for a refund.  If you meet the aforementioned (strict) conditions, simply submit the refund request online. Detailed instructions can be found in MeinCampus.

Scenario 1:
If the deadline for submitting your thesis is August 17 and you are unable to determine or are unsure whether your advisor will be able to complete the review by September 30, please re-register. If graduation is retroactively applied to the “old” semester (despite having already re-registered), the overpaid amount can also be refunded upon request.

PLEASE NOTE: However, this works only if the final grade relevant for graduation is determined by the respective examination committee no later than March 14 by March 14 for the winter semester or September 30 by September 30 for the summer semester. If the grade is not finalized until the start of the new semester, we are not permitted to issue a refund according to the guidelines of the Student Services Office responsible for us. This is even the case if the grade was “merely” or “belatedly” finalized retroactively on the first day of the respective semester (e.g., March 15 or October 1).

Scenario 2:
If you registered your thesis on February 20 and must submit it by April 20 at the latest, and if you need the entire period to complete your thesis, please re-enroll for the upcoming semester.

The following applies in both cases:
If you do not re-enroll (despite a reminder), you will be officially withdrawn from Kempten University of Applied Sciences without having successfully completed your degree.

Therefore, our advice:
Please be sure to discuss the next steps with your advisors and, if applicable, the relevant examination board before re-registering and paying the semester fee. As described above, a refund of any excess fees paid is limited to the specific circumstances.

Upon re-enrollment, the semester fee of 115 euros is due starting in the summer of 2026. Please provide us with either a valid SEPA Direct Debit Mandate or pay via credit card or PayPal on MeinCampus within the re-enrollment period (by March 1 at the latest for the summer semester or September 1 for the winter semester). You can find instructions on how to do this on this page under the menu item “How can I pay the semester fee and any additional service fee for non-EU-citizens that may be required?”.

On behalf of Augsburg Student Union, the university collects a semester fee costing €85 from Sumer Semester 2026. The entire sum is passed on to Augsburg Student Union so that it can fulfil its remit (advisory service re. BAföG, subsidising canteens, investing in the construction of student halls of residence, etc.). Kempten UAS only handles this fee, as it doesn’t keep any of that money for itself. This means that a total of €115 (of which €30 is for the semester ticket) will be payable when re-registering for the summer semester of 2026, etc.

Starting from the winter semester 2025/2026, a service fee of an additional €500 will be charged for all new students who are not from the EU and enroll in the programs Corporate Sustainability & Sustainable Finance, Electrical Engineering, Global Business Development, and International Engineering. Students who are already enrolled in these aforementioned programs before the winter semester 2025/2026 will be automatically exempt from this additional fee. They do not need to take any action. The amount will be due as part of the enrollment process, in addition to the semester fee, either in a lump sum or later during re-registration. The payment obligation applies exclusively to non-EU students in the four programs mentioned above. Of course, we have also considered a variety of exemption options. These include, among others:

1. students from non-EU countries who have obtained a domestic university entrance qualification (e.g., ABI/FOS/BOS vocational school diploma, etc.),
2. students who study with us as part of a cooperation agreement (e.g., students from one of our many partner universities outside the EU),
3. individuals with a stable domestic connection according to § 8 paragraphs 1 to 4 of the Bundesgesetz über individuelle Förderung der Ausbildung (Bundesausbildungsförderungsgesetz - BAföG), or
4. individuals who are treated equally to Germans or exempt from the fee collection due to further agreements, legal regulations, or international treaties.
   
   If you have any further questions, please do not hesitate to contact us.

In addition, in response to students’ wishes, Winter Semester 2014/15 saw the launch of the semester ticket. The semester ticket costs an additional €30 for a public transport pass per semester.

The Bavarian state government will continue to offer the so-called “Ermäßigungsticket” for public transport at a price of €43 per month. The new price will be valid from January 1, 2026. As you already pay a semester fee with us, you can even purchase this ticket for the price of €38. Further information on this additional offer can also be found here.

Refund

Refunds of semester fees already paid are generally only possible if:

•     you de-register before the start of the following semester or
•     you are de-registered by the university (e.g., because you have definitively failed).

Deadline in each case: 30.09. for re-registration for the winter semester or 14.03. for re-registration for the summer semester. After the start of the semester, a refund by the university is no longer possible.

The only exception is if you de-register no later than one month after the start of the semester (WS: 31.10. - SS 14.04.) and send us the following documents (e.g. by e-mail):

•     Letter of admission for a degree program with admission restrictions
•     Certificate of enrollment from the new university

You will then receive a full refund of the semester fee. A detailed instruction can be found under MeinCampus

The amount that students are required to pay each semester is therefore € 115 in total. You can find detailed instructions on paying this sum in MeinCampus .

In addition to the direct debit payment method, from 24.09.2024 you can also conveniently pay the semester fee (and of course any service fee to be paid/incurred for non-EU nationals on the English-language degree programs Corporate Sustainability & Sustainable Finance, Electrical Engineering, Global Business Development and International Engineering) with your Visa, Mastercard or PayPal account. How does that work? It's quite simple. We have provided you with step-by-step instructions here (separated for first-time students and returning students):

Are you enrolling for the first time at Kempten UAS and wish to pay the semester fee:

• by direct debit? Click for instructions
• by credit card? Click for instructions
• using your PayPal account? Click for instructions

Are you already a student at Kempten UAS and wish to pay the semester fee and re-enrol?

Click here for instructions to pay by direct debit
Click here for instructions to pay by credit card
Click here for instructions to pay using a PayPal account

On 1 September 2023, the Bavarian state government decided to introduce a €29 ticket for public transportation for students as well, valid from Winter Semester 2023/24 on. Anyone who has already paid for a regional semester ticket with their semester fee can get this credited to the €29 price. The local sales partner responsible for Kempten UAS is mona, so please visit the mona website for instructions on purchasing the ticket.

Further information on this additional offer can also be found here.

Refunds

Once you have paid the semester fee, it can generally only be refunded if:

• You officially withdraw from university before the start of the forthcoming semester, or
• the university expels you (exmatriculation).

The deadline for re-enrolment is: 30 September for a winter semester or 14 March for a summer semester. Once a semester has started, the university can no longer issue a refund.

The only exception is if you officially withdraw from university within one month of the start of the semester, at the latest (winter semester: 31 Oct / summer semester 14 March). In this case, you will be refunded the semester fee in full. Detailed instructions can be found in MeinCampus – right here.

Help and questions

If you have any questions about the information provided on this page concerning the semester fee or refunds, of if you need any help, please get in touch with Academic Registry.

You can apply to take leave of absence. Any periods spent on maternity leave or for childcare are counted separately from this. Main grounds for leave include:

• Illness
• Spending time abroad (including university collaboration agreements)
• Military or civilian service
• Employment
• Pregnancy or childcare
• Voluntary internship in Germany
• Other reasons

Leave of absence to prepare for one or more examination(s) is no longer an option, as this is currently deemed unsuitable grounds for leave according to the specifications outlined in the Bavarian Higher Education Act.
Simply apply for leave of absence via MeinCampus by the last day before the start of the new semester. Click here for detailed instructions on the process. Leave of absence cannot be granted retrospectively for semesters that have already been completed. During leave of absence, your rights and duties as a student – except for the obligation to study ordinarily – remain unaffected. Whilst on leave of absence, you cannot undertake any first attempts at coursework or examinations (except during maternity or parental leave), whereas repeat attempts at any failed examinations must be made.

Please note: Deadlines for making repeat attempts at examinations are not extended!

You will automatically be exmatriculated officially at the end of the semester in which you are deemed to have successfully passed all the examinations required for your bachelor’s or master’s degree.

You can also de-register at your own request. If you decide to exmatriculate early - even in the case of graduation - please make sure you apply for this online in advance via MeinCampus. For database reasons, you must enter a date in the future, but you can indicate in the corresponding free text field that you would like the graduation date. Unfortunately, it is not possible to change the graduation date retroactively after the graduation documents have been received.

A detailed guide to the process can be found here. Exmatriculation will regrettably also be triggered if the examinations required on a bachelor’s or master’s degree programme are not passed in due course, or if a student fails to re-enrol for the coming semester.

Exmatriculation terminates membership of Kempten University of Applied Sciences.

Do you wish to inform us of any change(s) to your personal details, e.g. following marriage, divorce, etc.? It is quick and easy to do so via MeinCampus. Instructions can be found here.